The 15-in-1 real estate operating system
Run the whole real estate business from one connected platform.
Answer and nurture leads, grow your sphere, market listings, create content, run transactions, sign documents, track commissions, and help brokers recruit, onboard, and retain agents. Ask your business anything, see what needs attention, and run the work from one connected system.
If you are comparing the cost of another CRM seat, start with the tools Adamation AI can replace, then check the pricing and results benchmarks.
Your data stays yours
Customer data is not repurposed, resold, or turned into a generic lead database.
Independently security-reviewed
Built around Google security review expectations, scoped access, and least-privilege design.
No long-term contracts
Managed setup without trapping a small brokerage in a multi-year software bet.
From brokerages we have set up
Selected notes from teams the platform was configured for.
Tallent Co.
Colorado7 agents
"I love the system and have really appreciated the expertise behind getting it set up for our team."
Luxe Realty Group
FloridaIndie brokerage
"We had a different login for everything. Now it is one platform, set up around how we work."
Newer platform layer
The app now points people to the work that needs a human.
Adamation AI is not just storing records. It watches the lead, file, showing, document, and follow-up work around the record, then helps the agent see the next move.
That matters for small brokerages because the owner cannot be the backup brain for every lead, deadline, draft, signature, and client update.
Live workflow proof
What gets handled after launch
Needs attention
Hot leads, reply drafts, deadline issues, and follow-up nudges surface before the easy stuff.
Next best action
The system shows why something matters, what it saw, and what the agent should do next.
Signed packet filed
Completed e-sign packets land back in the file with the signed PDF and audit certificate.
Open the right record
Alerts take the agent to the lead, contact, document, showing, or deal that needs work.
Brokerage queue
4 items ready
The point is not another dashboard. It is fewer missed handoffs when everyone is busy.
Native mobile access
Your brokerage workflow now travels with the agent.
Adamation AI companion apps are approved on iOS and Android for active customer accounts. Agents can handle high-priority field work without opening the desktop workspace.
What agents see first
Store listings add credibility for prospects, but the app remains gated by an approved Adamation AI login so private customer data stays protected.
See the mobile workflowWhat makes it different
One revenue loop, not another disconnected tool.
The point is not just more AI. The point is keeping the work connected from first lead to closed deal to the next referral.
Lead
Capture and respond while intent is fresh.
Nurture
Route, score, and keep the opportunity moving.
Transaction
Turn paperwork and dates into structured deal work.
Close
Keep deadlines, stakeholders, and status visible.
Sphere
Keep the relationship active after close.
Referral
Create the next repeat or referral opportunity.
The blue stitch is the point: each workflow speaks to the next, instead of forcing agents to re-enter context across disconnected tools.
Each stage can be customized to the brokerage, agent, market, and workflow. Start in Approve mode when trust matters, then move the pieces that earn it into Auto mode.
Managed indie-brokerage revenue loop
Adamation AI connects lead, deal, document, close, sphere, and referral work so the relationship does not reset after each transaction.
Sphere is treated like pipeline
Past clients, referral partners, and warm relationships get scoring, touchpoints, and reactivation workflows instead of living in an old contact list.
Property lookup becomes listing prep
Address research, comps, CMA thinking, and listing presentation work stay connected for seller conversations.
Approve mode now, Auto mode later
AI does not need to be a black box. Start with drafts and human review, then automate the pieces that earn trust.
Lead Capture, Scoring, and Routing
Bring leads in from connected forms, forwarded alerts, imports, Gmail, Outlook, and supported ad sources. Adamation AI preserves source context, prioritizes each opportunity, assigns ownership, and makes the next action visible.
- Lead source, score, owner, response status, and next action in one view
- Routing based on configured availability, role, market, and specialty
- Campaign and property context retained when available
- Mobile alerts that open the exact lead needing attention
Speed to Lead
AI poweredRespond while intent is fresh. Adamation AI drafts or sends a personalized first email from the assigned agent based on the approval rules the brokerage chooses, with an under-60-second target for automatic email replies.
- Personalized first response from Gmail or Outlook
- Approve mode or configured automatic sending
- Response-time tracking and visible ownership
- Reply detection that moves the conversation forward
Lead Nurture and Concierge
AI poweredKeep new, active, and long-term opportunities moving with personal email nurture. Adamation AI detects replies, summarizes the conversation, stops the wrong follow-up, and prepares the next response for agent approval.
- AI-drafted nurture sequences with human review
- Long-term follow-up with relationship history intact
- Automatic reply detection and conversation summary
- Next-response drafts ready on desktop or mobile
CRM, Sphere, and Referral Engine
Turn contacts, past clients, referral partners, and active opportunities into visible future pipeline. Relationship context, touchpoint history, campaigns, and reactivation opportunities stay together.
- Contact records, pipeline stages, tags, and imports
- Sphere scoring and relationship touchpoint history
- Past-client and referral reactivation workflows
- Birthdays, anniversaries, home-iversaries, and timely reasons to reconnect
Transaction Coordination
Run buyer, seller, landlord, and tenant files from one operational record. Stakeholders, dates, documents, communications, showing context, compliance, and next actions remain attached to the transaction.
- Residential and commercial transaction stages
- Stakeholder roles, deadlines, documents, and communications
- Compliance visibility and exact next actions
- Buyer and seller update drafts grounded in the live file
Magic File Document Intelligence
AI poweredUpload a contract, disclosure, inspection report, commercial lease, amendment, purchase agreement, or LOI. AI extracts key information and prepares the operational record for review.
- PDF, image, and Word document intake
- Names, dates, prices, terms, parties, and deadlines extracted for review
- Commercial lease and LOI support, including AIR CRE forms
- Original document preserved beside structured details
Documents and E-Signature
Keep documents with the correct client or transaction, prepare BoldSign signature packets, monitor recipients, and retain the completed PDF and audit certificate.
- Document organization tied to operational records
- Signature packet preparation and recipient tracking
- Completed signed PDF filed to the correct record
- BoldSign audit certificate retained with the packet
Marketing Hub
AI poweredTurn one listing, local insight, or campaign idea into a complete content engine. Create branded social posts, images, video, blog articles, newsletters, and email campaigns, then review, schedule, and publish from one workspace.
- Topic discovery and channel-specific copy
- AI image, quick-video, cinematic-video, and avatar-video workflows
- Brand-aware review, approval, scheduling, library, and performance views
- LinkedIn, Facebook, Instagram, YouTube, blog, and email workflows
Advertising Intelligence
AI poweredConnect customer-owned Google and Meta accounts for spend and pipeline visibility, governed recommendations, and supported Meta listing or open-house campaign creation. Meta objects start paused for separate launch review. Google campaign creation is not included today.
- Google and Meta account selection and campaign reporting
- Spend alerts and governed optimization recommendations
- Paused Meta campaign, ad set, creative, and ad creation for supported journeys
- Campaign context carried into lead and closing attribution when available
Property Intelligence
Move from an address to a better seller conversation. Review available facts and comparable sales, save the snapshot, prepare the CMA, and carry approved analysis into a branded listing presentation.
- Address lookup with available property facts and comparable context
- Saved snapshots that preserve research
- Editable CMA analysis and pricing story
- Branded listing-presentation handoff
Finance, Commissions, and CDA
Keep projected revenue, closed production, commission rates, splits, expenses, referral payouts, and commission-disbursement work tied to the transactions that create them.
- Agent production and commission views synced from transactions
- Projected pipeline and year-to-date production
- Commission rates, splits, expenses, and referral payouts
- CDA preparation and brokerage approval workflow
Recruiting, Onboarding, and Retention
Give brokers a complete talent system: recruit with a stronger brokerage value proposition, move candidates through a working pipeline, onboard agents with a repeatable plan, and use production and engagement context to retain them.
- Recruiting pipeline with candidate stages and next actions
- Brokerage value proposition and review-first outreach
- Agent onboarding assignments, documents, and visible progress
- Production and engagement context for retention conversations
Open Houses and Client Experiences
Turn a listing into a branded QR sign-in, route visitors into the correct agent and property workflow, and keep campaign and follow-up context connected.
- Public QR-based open-house sign-in tied to the listing
- Brokerage branding and consent context
- Visitor details routed into the lead workflow
- Supported branded artifacts for client-facing sharing
Ask Adamation AI
AI poweredLimited pilotAsk your business anything. Ask a plain-language question and get a read-only answer grounded in organization records the current user is allowed to see.
- Questions across leads, contacts, transactions, documents, and activity
- Source labels and freshness context beside the answer
- Bounded alternatives when evidence is incomplete
- No automatic record changes or outreach
Managed Automations and Signal Center
AI poweredConnect the entire operating system with configured workflows for routing, follow-up, deadlines, alerts, pipeline movement, reporting, and human review. Signal Center surfaces the work that needs judgment.
- Lead response, nurture, pipeline, deadline, and reporting workflows
- Approve mode before trusted patterns move toward Auto mode
- Exceptions and next actions routed to the correct person
- Managed configuration and ongoing workflow support
Platform foundation
The infrastructure behind all 15 systems.
These capabilities support the full platform without inflating the 15-system count.
Connected communications
Gmail and Outlook sending, reply detection, and inbox continuity keep communication in the agent identity.
Native mobile access
Approved iOS and Android apps bring priority work, drafts, deadlines, uploads, and showing context into the field.
Brokerage brand
Organization logos, colors, templates, and supported client-facing experiences carry the brokerage identity.
Roles and governance
Role-based access, approval controls, scoped records, and human review keep authority visible.
Integrations and webhooks
Supported inboxes, lead forms, ads, social channels, e-signature, and organization-scoped webhooks connect outside work.
Customer-owned data
Records stay separated by organization with documented export paths and a practical exit route.
AI automations that work while you sleep.
We set up and manage the workflows. Your team chooses which ones run.
Lead Prioritization and Response
AI prioritizes new leads, routes them to the right person, and prepares or sends the first reply based on rules your team chooses.
Email Intelligence
AI reads incoming emails, classifies by urgency and topic, and drafts responses for your review.
Pipeline Management
Automatic stage transitions, stale deal alerts, and a weekly pipeline digest with AI commentary.
Deadline, Document, and Alert Routing
Configurable reminders and alerts point agents to the exact file, document, showing, or contact that needs work.
How Adamation AI compares to point solutions.
Most agents piece together a CRM, a transaction coordinator (TC) service, and an inside sales agent (ISA). Here is what you get when it is all in one platform.
| Feature | Adamation AI | CRM only | TC service | ISA service |
|---|---|---|---|---|
| Transaction management | ||||
| AI document parsing | ||||
| AI lead response (sub-60s) | ||||
| Source-backed next best action | ||||
| Mobile field command center | ||||
| Built-in e-sign packet filing | ||||
| Workflow automations | ||||
| Brokerage branding | ||||
| Team management | ||||
| Compliance tracking | ||||
| Affordable, all-in-one pricing |
See it in action.
Book a demo and we will walk you through the platform with your data.
Book a strategy call